Program Coordinator Site
Welcome to the SSM Health/Saint Louis University School of Medicine Residency Program coordinator site. This page holds useful documents, important dates, announcements and other information that will help coordinators with tasks related to ACGME accreditation, trainee recruitment and general day-to-day management of training programs.
Program Coordinator Timeline
- Recruitment
- USMLE 3
- ACGME Survey
- Resident Deadline for National Board
- Milestones Due
- Graduation Diploma/Ceremony Planning
- Collect Contract Signatures
- Special Program National Conferences
- Solicit Schedule Requests
- ERAS Registration
- Review Expiring PLAs
- Resident recruitment pre-interview activities
- Complete ACGME surveys
- Onboarding activities
- Training credentials and info verification for training sites
- Prepare and Send Invitations
- Graduation Dinner planning and ceremony
- Create Graduation Brochure
- Orientation Materials
- Graduate Offboarding
- Faculty Teaching Awards
- ITE Exams
- ACGME milestone reporting
- Bi-annual evaluations
- Schedule final evaluations for graduates
- Alumni certificates
- CCC
- PEC
- Order new lab coats and pagers
- Distribute lab coats, assign pagers
- Assign lockers
- Assign mailboxes
- Schedule orientation breakfast and other activities
- Website updates
- Orientation Activities
- GME Program Survey Deadline
- ITE Roster/Exam
- ACGME WebADS
- Resident recruitment pre-interview activities
- (schedule / dinner / hotel / shuttle / arrangements)
- AOA Membership
- APE data gathering
- Resident Recruitment (Interview, Dinners, Tours)
- Renew Resident Educational Subscriptions/Board Materials
- ACGME Milestones Open October 30
- Prepare Milestone Packets for CCC
- National GME Census Deadline
- Schedule and proctor ITE exams
- Holiday Party Preparations
- Crisis Management
- Resident Recruitment (Interview, Dinners, Tours)
- GME Program Survey Deadline
- Renew Resident Support Materials
- Semi-Annual Evaluations
- AAMC Deadline for National GME Coordinate Residency meetings
- Prepare recommendation letters for fellowships
Resources
- Final Evaluation
- Observer Application
- MOA for Observers
- Rotator Application
- MOA for Rotators
- Resident Rotating to Other Institution Application
- Certificate Request
- Appointment Request Form
- Re-appointment Request Form
- Program Letter of Agreement (PLA)
- Resident Moonlighting
- Mentoring Relationship
- Mentoring Worksheet
- Resident Evaluation of Mentoring Activities
- Formal Academic Remediation Plan
- Lost Original Certificate Affidavit and Agreement
- Mandatory Behavioral Health Referral Form
- Coordinator Resource Guide
- PEC Template
- Fellowship Coordinator Timeline and Checklist
- Duties Letter Example
- H1B Visa Check Request Guidelines
- J1 Visa Program Description
- Tips for Drafting H1-B Job Descriptions
- NPI Mock Application
- New PD/PC Orientation
- Appointment and Re-appointment Process
- Key Dates AY 2024-2025
- Letter of Appointment
- Letter of Re-appointment
- Communications Style Inventory
- Personnel Record Retention Guide
- Creating a Review Form & Review Meeting in NI Guide
- Rotator Process Checklist
- SSM Agreements & Benefits Summary for Residents & Fellows
- SLU-SSM GME SharePoint Site
- Applicant Score Sheet Template
- Timeline Checklist for Recruitment Example
- Canva Recruitment Flyer Example
- Leave & Accommodations Meeting Recording
- Thalamus, Cortex, and Cerebellum Demo
- Thalamus "Live" Demo
- Passcode: $J6m!3wp
- NRMP Policy Updates Webinar for SMS Fellowship Programs
- APE Timeline
- Incoming Housestaff Appointment Process
- Housestaff Renewal/Re-appointment Process
Coordinator Leadership Council (CLC)
| Council Member | Program |
| Teresa Hudson | Pediatrics |
| Wanda Bailey-Gregory | Emergency Medicine |
| Tina Vandever | Otolaryngology |
| Charron Ford | Family and Community Medicine |
Certified Training Administrators of Graduate Medical Education (C-TAGME)
Achieving the C-TAGME credential is accomplished through a combination of experience, continuous education, and successfully earning a passing assessment result.
| C-TAGME Coordinator | Program |
| Charron Ford | Family and Community Medicine |